This document provides an overview for the booking process and procedures for producing hosting a show at CSA.
We request that you follow these procedures the book any type of show.
- Draft proposal
- Submit proposal
- Confirm dates and times with CSA Staff
- Review proposal with management team
- If requested revise proposal (*Go to step 2)
- Get confirmation
** NOTE: That until you get confirmation and the requested documents are submitted, the space is not reserved or booked.
Procedure overview section 1 : Draft proposal requested framework
Please submit all proposals in a Google doc formatted at 8.5” x 11” on white paper or sent to use as a Word Doc, so we can open it up and if need be copy and paste parts of it. (*We appreciate colored proposals however sometimes it’s hard to read and we cant print then out)
In drafting a proposal this is the structure that we request information submitted in.
- Have a title and if applicable a logo on it
- Your contact information
- Date of proposal completion
- Section 1 : Mile high summary
- This is a very zoomed out view of what you want to accomplish. Think of this as an extended elevator pitch. The Who, What, and Why in a paragraph or two.
- Section 2 : People involved in this production
- Who are the KEY people involved and what are the roles
- Not necessary to list the artists involved just principal members and their roles
- Section 3 : More detailed description of what you are doing
- A copy of the script
- Cast list (Optional)
- Pre Production pipeline timetable
- Dates are VERY important – these must be laid out. What days and what times you will be in the space using what equipment and what room for how long.
- Run of day(s)
- The day of the show, when you are arriving and what’s getting done.
- Run the show
- The Run of show is important especially with details of individual acts if you know them.
- Post show follow-up
- What happens after the show. Who is in charge of cleaning up.
- What do you see as the biggest risks in the production
- Section 4 : back of house / budgeting and cost projections
- What equipment do you want to use?
- What equipment are you planning to bring in?
- What are your cost to produce show?
- What are your returns on this show?
- How do you intend to cover the costs?
- What do you ask from the CSA staff and members?
- What is your proposed split with CSA for this show?
- Any supporting material such as insurance and such.
After you draft this proposal and submit it.
- The team will review your submitted materials, talk about and make notes on what we can cannot do.
- Then we will discuss with you concerns and the path moving forward
- You may be asked to revise your proposal or provide more details on different parts of it
- Only after the project has been approved and signed off on and we have a proposal in hand along with dates and times, only then is a production locked-in and marketing efforts can begin.